Web Based Archives at Pt Dupoin Palembang Branch  As an Effort to Transform the Manual System To the Electronic System

Sultan Raka Adiatma; Dedi Haryanto; Apriansyah

doi:10.36378/jtos.v8i2.5119

Sultan Raka Adiatma Universitas Muhammadya Palembang
Dedi Haryanto Information Technology Study Program, Faculty of Engineering
Apriansyah Department of Information Technology, University of Muhammadiyah Palembang, South Sumatra

DOI: https://doi.org/10.36378/jtos.v8i2.5119

Keywords: Manual system, Electronic Systems, Website, Transformation, PT. DUPOIN

Abstract

In Indonesia, digital transformation has become a national strategy encouraging both public and private institutions to adopt information technology to improve efficiency and accountability. One important form of this transformation is the implementation of a web-based digital archiving system that enables centralized document storage, management, and access. Web-based systems are preferred due to their flexibility, multi-device accessibility, and cost efficiency. In the context of document management, such systems provide fast document retrieval, systematic classification, and enhanced data security through user authorization. This research identifies problems at PT DUPOIN Palembang Branch, where document archiving is still handled manually using physical filing cabinets, leading to inefficiency, risk of data loss, and human error. The purpose of this study is to transform the conventional archiving process into a web-based digital archive system to improve work effectiveness and service quality. Data were collected through observation, interviews, and documentation. The results are expected to show that the implementation of a web-based archive system allows documents to be accessed online anytime and anywhere, supports remote work conditions, and improves document traceability through metadata management. This system is anticipated to strengthen document governance and enhance organizational competitiveness.

Downloads

Download data is not yet available.

References

[1] , F., Agitha, N., & D. (2023). Website-Based Letter Archiving Information System on Cv Hybrid Master Business. Journal of Information Technology Research, 4(1)., 1-11.
[2] A. Scott. (2022). Introduction to Programming Learning Media for Making Websites on Html of Private Vocational Schools Harapan Padangsidimpuan,. J. Adam J. Pengabdi. Mass., Vol. 1, No. 2, doi: 10.37081/Adam.V1i2.1178., 335–338.
[3] Akbar, & Ismail. (2024). Web-Based Digital Archive Management Information System at the Aceh Provincial Agriculture Office. Journal of Computer Systems (Siskom),4(2). Https://Doi.Org/10.35870/Siskom.V4i2.813rizal, C.,, 60-71.
[4] Angelo, D. (2022). Design and Build Web-Based License Key Sales at Pt. Gfsoft Indonesia. (Doctoral Dissertation, Information Systems Study Program).
[5] Arianti, T. (2022). The design of the library information system uses the UML (Unified Modelling Language) diagram. Scientific Journal of Applied Computers and Information (Jikti).Vol. 1, No.1, 19-25.
[6] Arthalia, I. (2021). The use of the website as a means of evaluating students' academic activities at SMA Negeri 1 Punggur Central Lampung. Jiki (Journal of Computer Science & Informatics), 1(2).
[7] Arthalia, I., & Prasetyo, R. (2020). The use of the website as a means of evaluating students' academic activities at SMA Negeri 1 Punggur Central Lampung. Jiki (Journal of Computer Science and Informatics.
[8] Fauzi, R., & et al. (2023). Designing Android-based tourism applications in the city of Padang Sidempuan. Journal of Education And Development, 11(1),, 437-442.
[9] Gani, A. G, & et al. (2023). Web-based Point Of Sale Information System at Dapur Caringin Tilu Bandung. Jsi (Journal of Information Systems) Suryadarma University, 10(2),, 11-22.
[10] Hadiono, K., & Santi, R. C. (2020). Embracing Digital Transformation. Proceedings of the Society, ISBN: 978-979-3649-72-6.
[11] Iqbal, et al. (2023). Development of an Employee Data Processing Information System in Peukan Baro Sub-district, Pidie Regency using Visual Basic 6.0. Journal of Information Systems Management (JMASIF),2(2), Https://Doi.Org/10.59431/J, 65-72.
[12] Irawan, D., & Novianto, Z. (2020). E-Learning Design in Sman 1 Lubuklinggau City Using Codeigniter Framework (Ci) E-Learning Design In Sman 1, Lubuklinggau City Using Codeigniter (Ci) Framework Introduction The development of information technology is very rapid along with den. Digital Journal of Information Technology, 3(2).
[13] Juniati, et al. (2023). The pattern of digital archive management in supporting the effectiveness of the organization at the Bontang City Education and Culture Office. Journal of Communication and Information Sciences, 3(1),, 28-37.
[14] Khairani, et al. (2025). Data collection information system and damaged house management in Tangse District. Journal of Information Systems Management (JMASIF). Vol. 3, No. 2.Page 52of 9doi: Https://Doi.Org/10.59431/Jmasif.V3i2.465, 51–59.
[15] Latifurrahman, et al. (2023). Academic Information System uses PHP and Mysql at the Indonesian College of Computer Informatics Management (STMIK) Banda Aceh. . Journal of Computer Systems (Siskom),3(2),, 74-83.
[16] M. Ahmad, & Imilda. (2024). Design of a Web-Based Rice Production Management Information System for the Aceh Provincial Agriculture Office. Journal of Computer Science and Information Technology, 1(1), 14-23., 14-23.
[17] Mardianto, C, & et al. (2023). Creation of a web-based Public Service Administration application at the South Prabumulih District Office. Elkom: Journal of Electronics and Computers, 16(2),, 389-398.
[18] Nazariyanti, et al. (2024). Transformation of Mail Archiving Management from a Manual System to a Computerized System at Pt. Pln (Persero) Sigli Area, Pidie Regency. Journal of Information Systems Management (JMASIF). Vol. 3, No. 2, October, 2024, doi: Https://Doi.Org/10.59431/Jmasif.V3i2.469, 94–104.
[19] Ridho, M. (2022). Design and build web-based license key sales at Pt Gfsoft Indonesia. Computer And Science Industrial Engineering (Comasie), 6(2), 32-39.
[20] Salfitri , et al. (2024). Regional Potential Information System at the Central Statistics Agency of Pidie Regency: Development and Application of Information Technology for Data Processing Efficiency. . Journal of Information Systems Management (JMASIF).
[21] Sinlae, F. (2024). Introduction to Web Programming: Simple web application creation with php and Mysql. J. Multi-Disciplinary Cyber, 2(2), 68-82.
[22] Sonny, S, & Rizki, S. N. (2021). Development of Employee Attendance System with Web-Based GPS Technology at Pt Bpr Dana Makmur Batam. Computer And Science Industrial Engineering (Comasie), 4(4),, 52-58.
[23] Sugiyono. (2017). Qualitative, Quantitative and R&D Research Methods. Bandung: Alvabeta.
[24] Suliyati, T. (2020). Management of Rembang Regency Village Archives in Supporting Village Government. Anuva Journal of Cultural Studies of Library and Information, 4(4). Https://Doi.Org/10.14710/Anuva.4.4.493-507wicaksono,, 493-507.
[25] Supiyandi, & Sanjaya. (2022). Design of a Web-Based Employee Recruitment Information System (Pt. Transdata Satkomindo Medan). Journal of Information Systems Management (JMASIF),1(1), 1–11. Https://Doi.Org/10.35870/Jmasif.V1i1.28riza, 1-11.
[26] Sutrisno, J. (2020). Class Diagrams," Requir. Type. Coding. Vol. 06, pp. 119–151, 2020, doi: 10.1142/9781786348838_0006.